June 21, 2022

QuickBooks is one of the most popular accounting software providers in the world, and for good reason. Millions of small businesses trust QuickBooks to help streamline their payroll services because of its variety of smart tools and user-friendly interfaces.

If you’re one of these businesses, you may consider finding a time clock software that’s compatible with Quickbooks to help make the payroll process even easier. Read on to learn more about the benefits of a time clock that integrates with QuickBooks and where you can find one.

Benefits of Using QuickBooks

First, it’s important to understand why businesses choose Intuit quickbooks and how it can be made better with integrations. At a foundational level, QuickBooks payroll software helps to ensure you’re processing payroll in a timely manner and paying employees the correct amount. Automation makes the entire payroll process easier and more accurate

Of course, there are also functions that make QuickBooks stand out against other solutions. Your business may choose to utilize QuickBooks Online to help with:

On-Demand Time Sheet Information

Time clocks that integrate with QuickBooks make it easy for employees to keep track of their clocked hours and for supervisors to manage employee time sheets and even approve time off. Enjoy both convenience and ease of use with the right attendance software, whether you’re at home, on the go, on vacation, at the office, or traveling on business. With optimizations like this, your work is uninterrupted, anywhere you go.

● Payroll Taxes: QuickBooks can help you calculate your tax information with forms that are pre-filled with state and local tax data.

● Categorize Employee Information: QuickBooks payroll software can help organize the important employee information that you need for payroll and tax purposes.

● Track Company Benefits: Let QuickBooks lighten the administrative load by tracking the benefits that have an impact on your payroll, such as sick leave and health insurance.

● Vary Payroll: Customize how you pay your different types of employees (i.e. full-time or contractors) via different payment methods.

QuickBooks Time Sheets

As you can see, QuickBooks offers a variety of functionalities to help small businesses make a cumbersome and time-consuming process easier. It’s not just these benefits that make QuickBooks appealing to businesses.

For an additional cost, some versions of QuickBooks can be set up with Quickbooks Time that are timesheets for employee time tracking as well.

Using a Third-Party Time Clock Solution for QuickBooks

You can also find a time clock system that’s compatible with QuickBooks from a third-party provider. There are several benefits to choosing an alternative time clocks that integrate with QuickBooks.

On-Demand Time Sheet Information

Time clocks that integrate with QuickBooks make it easy for employees to keep track of their clocked hours and for supervisors to manage employee time sheets and even approve time off. Enjoy both convenience and ease of use with the right attendance software, whether you’re at home, on the go, on vacation, at the office, or traveling on business. With optimizations like this, your work is uninterrupted, anywhere you go.

Having this information available at your fingertips makes it easy for supervisors to perform a range of time management tasks, from calculating hour totals to exporting data for payroll processing.

More Time Clock Options

While QuickBooks offers a traditional time kiosk as part of their solution, you’re still limited to its capabilities. When you choose a time clock that integrates with QuickBooks, you can choose from different solutions with added technology to fit your business’s needs. This includes clocks such as:

FaceIN Biometric Face Recognition Time Clocks: This biometric time clock that’s compatible with QuickBooks moves your organization firmly into the future. This solution replaces traditional clock-in methods with facial recognition technology for a seamless, foolproof, and sanitary employee attendance tracking system.

CloudTouch Biometric Fingerprint Time Clocks: A fingerprint time clock that’s compatible with QuickBooks can eliminate errors and practices like buddy punching. CloudTouch web time clocks have built-in WiFi, so data is sent in real time to your secure PayClock Online web based time clock software

Find a time clock solution that works for your business so you can accurately capture hours worked and streamline payroll at the same time

Flexibility To Track Time

With a third-party time clock, employees have more flexibility of how they track and view their time data. For instance, employees have the option of clocking in and out either through Lathem’s automated QuickBooks time clocks or via their own mobile devices with the PayClock app, which is included in our solution.

Employees are never limited to just using a mobile app or only utilizing a time clock. The ability to do both helps cater to a hybrid workforce while helping your organization stay productive.

Automatic Transfer of Time Data

Integrations make it possible for time clock systems compatible with QuickBooks to easily share data between the two platforms. Automated integration, in particular, is ideal for eliminating the need for completing data entry twice.

When software programs work together, your business benefits from a streamlined payroll process. Additionally, you can have peace of mind that the data is always accurate, so you’re paying your employees fairly and on time.

Ability to Change Providers

When you choose a time clock from your payroll services provider, you’re often locked into using both simultaneously. However, your business is likely to change over time. Whether your company grows or your budget fluctuates, you may need to change payroll providers at some point. This would mean you would also need to change your time clock system (since the two are connected and not compatible with other systems), which could lead to major business disruptions.

With a third-party solution, you can easily switch providers without needing to change your time clock. This flexibility is ideal for your growing business and reduces any inconvenience that typically occurs when making a switch.

Tailored Customer Support

Finally, we can't overlook the importance of having the right customer support in place. While QuickBooks Time is a solid solution, there’s no denying that the company’s main focus is its payroll and accounting software. 

If you experience problems with its time clock, it may be difficult to find an answer or understand who to contact for support. Also, an organization that is dedicated to time clock solutions has a specialty customer service team at your disposal. You can easily reach out to your third-party provider to have all your questions answered in a timely manner.

Why Lathem

Lathem PayClock is the best time clock software compatible with QuickBooks. Along with our selection of dedicated, high-tech time clocks, we offer superior integrations with major payroll service providers. Our integrations make PayClock Online a good fit for businesses wanting employee time to easily interface with QuickBooks time clocks and accounting and payroll software. Updated data at both ends permits both employees and supervisors to track time, at all times, which eliminates time-consuming and stressful unnecessary disputes.

When you choose Lathem, your business benefits from:

Certified QuickBooks Gold Developer

Lathem has a long and successful history as a developer of QuickBooks time clocks and tracking solutions. As a matter of fact, we were the first company to develop an employee time tracking and attendance solution that was integrated with Intuit QuickBooks back in 2001. As a Certified QuickBooks Gold Developer, we designed PayClock Online's integration with QuickBooks to be seamless and automated, so you never have to enter data twice.

Seamless QuickBooks Integration

Trust the experts to make our QuickBooks integration quick and seamless. After the integration is complete, you can easily:

• Add new or edit employee information in QuickBooks, which automatically updates in PayClock Online

• Auto-synchronize QuickBooks payroll items to PayClock Online pay codes.

• Automatically transfer employee payable hours to QuickBooks time clocks and employee timesheets for payroll processing.

Online Employee Time Tracking

The QuickBooks Online Wizard built into PayClock Online lets you synchronize employee work time and company data both ways between your QuickBooks Online and PayClock Online employee time and attendance software. As a result, both keeping track of employee time and processing employee timesheets during payroll are fast and easy.

Transform your business’s employee tracking and payroll processing with Lathem’s PayClock Online & Time Clocks with QuickBooks. Work with us today!